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Pre-Foreclosure — data dictionary

Notice-of-default / lis-pendens / auction distress events. · 88 fields · source FA Pre Foreclosure Data Dictionary Layout v24 20250601 (v24 · 2025-06-01).

Tier B distress trajectory — a top motivation signal for REI.
FieldTypeDisplayCode tableDescription
PROPERTY IDENTIFICATION INFORMATION
FIPSvarchar(5)Public DisplayFIPSFIPS: Federal Information Processing Standard. Five digit code. First two digits represent the STATE, while the last three digits represent the COUNTY or county equivalents.
FATransactionIDbigint(11)No DisplayFirst American internal unique Foreclosure ID
APNvarchar(45)No DisplayAssessor's Parcel Number or Parcel Identification Number. An arbitrary parcel identifier assigned by the county Assessor to simplify identification and expedite the locating of parcels.
MultiAPNint(1)No DisplayMULTIAPNIndicator if more than one property is involved in the transaction.
PROPERTY ADDRESS INFORMATION
SitusFullStreetAddressvarchar(116)Public DisplayStreet Address: 123 S MAIN ST # 4
SitusHouseNbrvarchar(30)Public DisplayHouse Number: 123 S MAIN ST # 4
SitusHouseNbrSuffixvarchar(10)Public DisplayAlpha characters found to the right of the house number: 123 W S MAIN ST # 4
SitusDirectionLeftvarchar(2)Public DisplayAlpha characters found to the left of the street name: 123 S MAIN ST # 4
SitusStreetvarchar(60)Public DisplayName or number of the street. 123 S MAIN ST # 4
SitusModevarchar(10)Public DisplaySuffix of the Street: 123 S MAIN ST # 4
SitusDirectionRightvarchar(2)Public DisplayRepresents the quadrant of the city the street segment lies: 123 S MAIN ST NW # 4
SitusUnitTypevarchar(20)Public DisplayThe type used in the property address for the unit: 123 S Main St # 4
SitusUnitNbrvarchar(15)Public DisplayThe unit or suite number of the property address: 123 S Main St # 4
SitusCityvarchar(55)Public DisplayThe city for the property address.
SitusStatevarchar(2)Public DisplayTwo letter state abbreviation for the property.
SitusZIP5varchar(5)Public DisplayFive digit code assigned by the USPS: 90001-1000
SitusZIP4varchar(4)Public DisplayFour digit code assigned by the USPS: 90001-1000
SitusCarrierCodevarchar(4)Restricted DisplayFour digit code used by the local mail carrier to identify delivery path.
NOTICE OF DEFAULT INFORMATION
RecordingDatevarchar(8)Restricted DisplayDate on which the default instrument was publicly recorded with the county / local jurisdiction.
DocumentNbrvarchar(20)Restricted DisplayRecorder's Document Number.
RecordingBookvarchar(10)Restricted DisplayRecorder's Book Number.
RecordingPagevarchar(10)Restricted DisplayRecorder's Page Number.
DocumentTypevarchar(2)Restricted DisplayDOC_TYPEDocument type field that identifies the foreclosure record type.
LoanNumbervarchar(30)No DisplayLoan Number from pre foreclosure document.
CaseNumbervarchar(40)No DisplayCourt Case number when available.
DefaultDatevarchar(8)Restricted DisplayThe Date Mortgage Default occurred.
UnpaidBalancevarchar(10)Restricted DisplayUnpaid principal amount of the loan as stated on the foreclosure document.
PastDueAmountvarchar(10)Restricted DisplayAmount that is past due on the loan.
DueDatevarchar(8)Restricted DisplayThe date that the installment payment was originally due.
CurrentLenderNamevarchar(40)Restricted DisplayLender name involved in the foreclosure action.
AUCTION INFORMATION (found on Notice of Sale / Final Judgments)
AuctionDatevarchar(8)Restricted DisplayThe scheduled Auction Date.
AuctionTimevarchar(5)Restricted DisplayThe scheduled Auction Time.
AuctionLocationvarchar(60)Restricted DisplayThe Street Address where the auction is scheduled to be held.
AuctionCityvarchar(30)Restricted DisplayThe City where the auction is scheduled to be held.
AuctionMinimumBidAmountvarchar(10)Restricted DisplayThe minimum bid amount.
ORIGINAL NOTICE OF DEFAULT INFORMATION
OriginalNODRecordingDatevarchar(8)Restricted DisplayRecording Date of the original Notice of Default.
OriginalNODDocumentNumbervarchar(20)Restricted DisplayRecorder's Document Number of the original Notice of Default.
OriginalNODBookNumbervarchar(10)Restricted DisplayRecorder's Book Number of the original Notice of Default.
OriginalNODPageNumbervarchar(10)Restricted DisplayRecorder's Page Number of the original Notice of Default.
ORIGINAL LOAN INFORMATION
LoanRecordingDatevarchar(8)Restricted DisplayThe date on which the defaulted loan was originally recorded.
OriginalDateofContractvarchar(8)Restricted DisplayThe date on which the defaulted loan was originally executed (typically the signature date).
LoanDocumentNumbervarchar(20)Restricted DisplayThe Recorder's Document Number of the original loan instrument.
LoanBookNumbervarchar(10)Restricted DisplayThe Recorder's Book Number of the original loan instrument.
LoanPageNumbervarchar(10)Restricted DisplayThe Recorder's Page Number of the original loan instrument.
OriginalLenderNamevarchar(40)Restricted DisplayThe Lender's Name on the original loan.
OriginalLoanAmountvarchar(9)Restricted DisplayThe Original Loan Amount.
TitleCompanyvarchar(75)Restricted DisplayThe Title Company on the original loan.
CONTACT INFORMATION
ContactFirstName&MiddleNamevarchar(40)Restricted DisplayContact First & Middle Name for information regarding sale of property.
ContactLastNameORCorporationNamevarchar(40)Restricted DisplayContact Last Name (or Corp Name) for information regarding sale of property.
MailAttentionTovarchar(40)No DisplayCare-of Name / Mail to Name.
CONTACT ADDRESS INFORMATION
MailingFullStreetAddressvarchar(116)No DisplayStreet Address: 123 S MAIN ST # 4
MailingHouseNbrvarchar(30)No DisplayHouse Number: 123 S MAIN ST # 4
MailingHouseNbrSuffixvarchar(10)No DisplayAlpha characters found to the right of the house number: 123 W S MAIN ST # 4
MailingDirectionLeftvarchar(2)No DisplayAlpha characters found to the left of the street name: 123 S MAIN ST # 4
MailingStreetvarchar(60)No DisplayName or number of the street. 123 S MAIN ST # 4
MailingModevarchar(10)No DisplaySuffix of the Street: 123 S MAIN ST # 4
MailingDirectionRightvarchar(2)No DisplayRepresents the quadrant of the city the street segment lies: 123 S MAIN ST NW # 4
MailingUnitTypevarchar(20)No DisplayThe type used in the mailing address for the unit: 123 S Main St # 4
MailingUnitNbrvarchar(15)No DisplayThe unit or suite number of the mailing address: 123 S Main St # 4
MailingCityvarchar(55)No DisplayThe city for the mailing address.
MailingStatevarchar(2)No DisplayTwo letter state abbreviation for the mailing address.
MailingZIP5varchar(9)No DisplayFive digit code assigned by the USPS: 90001-1000
MailingZIP4varchar(4)No DisplayFour digit code assigned by the USPS: 90001-1000
TRUSTEE INFORMATION
TrusteeTelephoneNumbervarchar(12)Restricted DisplayPhone number of Trustee.
TrusteeFullStreetAddressvarchar(116)Restricted DisplayTrustee's Street Address: 123 S MAIN ST # 4
TrusteeUnitNumbervarchar(15)Restricted DisplayTrustee's unit or suite number of the address: 123 S Main St # 4
TrusteeCityNamevarchar(55)Restricted DisplayTrustee's city for the address.
TrusteeStateCodevarchar(2)Restricted DisplayTrustee's two letter state abbreviation for the address.
TrusteeZipCodevarchar(9)Restricted DisplayFive digit code assigned by the USPS.
TrusteeZipplus4varchar(4)Restricted DisplayFour digit code assigned by the USPS.
TrusteeFirstName&MiddleInitialvarchar(40)Restricted DisplayFirst name and middle initial of Trustee.
TrusteeLastNameORCorporationNamevarchar(40)Restricted DisplayLast Name or Corporation Name of the Trustee.
TrusteeCareofNamevarchar(40)Restricted DisplayTrustee's Care-of Name / Mail to Name.
TrusteeSaleNumbervarchar(15)Restricted DisplayNumber assigned by the Trustee for the purpose of tracking the foreclosure for the given property.
Borrower1FirstName&MiddleNamevarchar(40)Restricted DisplayFirst Name and Middle Initial of the first Borrower involved in the foreclosure actions.
Borrower1LastNameORCorporationNamevarchar(40)Restricted DisplayLast name or company name of the first borrower involved in the foreclosure action.
Borrower2FirstName&MiddleNamevarchar(40)Restricted DisplayFirst Name and Middle Initial of the second Borrower involved in the foreclosure actions.
Borrower2LastNameORCorporationNamevarchar(40)Restricted DisplayLast name or company name of the second borrower involved in the foreclosure action.
LEGAL INFORMATION
SubdivisionNamevarchar(50)Restricted DisplayThe name of the subdivision, plat, or tract in which the property is located.
Blockvarchar(7)Restricted DisplayThe block of the subdivision or city in which the property is located.
LegalDescriptionvarchar(100)No DisplayShort legal description assigned by the assessor.
LotNumbervarchar(10)Restricted DisplayThe individual lot(s) which comprise the property.
FIRST AMERICAN LINKING INFORMATION
PropertyIDbigint(11)No DisplayFirst American key that links to the primary property record.
DeedFATransactionIDbigint(11)No DisplayFirst American internal key that links to the deed and mortgage combo being foreclosed.
MortgageFATransactionIDbigint(11)No DisplayFirst American internal key that links to the mortgage being foreclosed.
ADDITIONAL FIRST AMERICAN PROCESSING INFORMATION
FATimeStampdatetime2(8)No DisplayTimestamp applied to transaction records when created, edited, or deleted. Format: 20150925.
FARecordTypechar(1)No DisplayI - Insert (new record). C & U - Change or Update to the record (treat the same). D = Record deleted.
PFCTypevarchar(2)No DisplayPFC_TYPEGrouped Pre Foreclosure Types.

Code tables · 3 tables, 135 codes

Lookup values referenced by the fields above. Click a field’s code-table link to jump here.

Doc_Type118 codes
CODEDESCRIPTION
73Foreclosure Cancelled
74Certificate of Purchase/Certificate of Foreclosure Recorded
75Order Rescheduling Foreclosure Sale Date
76Foreclosure Judgment Entered
77Notice of Default
78PreForeclosure Newly Filed Complaint
79Notice of Lis Pendens
80Notice of Rescission
81Notice of Foreclosure Sale
82Notice of Trustee Sale
83Order of Dismissal/ Cancellation/ Release of Lis Pendens
84Re-recorded Notice of Default
85Re-recorded Final Judgment of Foreclosure
86Re-recorded Notice of Lis Pendens
87Re-Recorded Order of Dismissal
88Re-Recorded Notice of Rescission
89NF/NS updated with Sale Information (Rescheduled)
90Re-recorded Notice of Trustee's Sale
91PreForeclosure Sold
92Re-recorded Notice of Sale
OQuit Claim Deed (arms length)
QRe-Recorded Partial Release of Lis Pendens
SRe-Recorded Power of Attorney to Foreclose
VAffidavit- Notice of Sale (published or mailed)
WPower of Attorney to Foreclose Mortgage
XPartial Release of Lis Pendens
1Assignment of Sub Agreement of Sale
2Assignment of Sub Lease
3Assignment of Commercial Lease
4Administrator’s Deed
5Affidavit
6Agreement of Sale
7Assignment of Agreement of Sale
8Assignment Deed (or Condo Deed if Land Use = "CND")
9Affidavit of Trust or Trust Agreement
10Assignment of Sub Commercial Lease
11Beneficiary Deed (Buyer ID = "BE")
12Bargain and Sale Deed
13Commissioners Assignment of Lease
14Condominium Deed
15Cash Sale Deed
16Commercial Lease
17Commissioner’s Deed - North Carolina in probate-related transfers. In Hawaii foreclosure-related transfers.
18Cancellation of Agreement of Sale
19Conservator’s Deed
20Corporation Deed
21Correction Document
22Contract of Sale
23Certificate of Transfer
24Deed of Distribution
25Declaration
26Transfer on Death Deed
27Deed
28Deed of Guardian
29Affidavit of Death of Joint Tenant
30Deed in Lieu of Foreclosure
31Distress Sale
32Exchange
33Executor’s Deed
34Foreclosure
35Fiduciary Deed
36Grant Deed
37Gift Deed
38Ground Lease
39Individual Deed
40Intrafamily Transfer - Transaction is between related parties for any reason & no consideration.
41Joint Tenancy Deed
42Legal Action/Court Order
43Leasehold Conv. With Agreement of Sale (Fee Purchase)
44Land Contract
45Lease
46Assignment of Lease (Leasehold Sale)
47Leasehold Conv. with an Agreement of Sale
48Land Court (Massachusetts)
49Limited Warranty Deed
50Special Master Deed
51Other
52Public Action - Common in Florida (Clerks Tax Deed or Tax Deeds or property sold for taxes.
53Partnership Deed
54Personal Representatives Deed
55Quit Claim Deed (non-arms length)
56Satisfaction of Land Contract (WI) or Release/Satisfaction of Agreement of Sale (Fee Property) (HI)
57Receiver’s Deed
58Redemption Deed
59Referee’s Deed - transfer pursuant to a foreclosure sale (NY)
60Release/Satisfaction of Agreement of Sale (Leasehold)
61Re-recorded Document
62Sub Agreement of Sale
63Sub Commercial Lease
64Sheriff’s Deed
65Sub Lease
66Affidavit Death of Trustee/Successor Trustee
67Survivorship Deed/Survivor Property Agreement
68Special Warranty Deed
69Trustee’s Deed (Certificate of Title)
70Vendor’s Lien Warranty Deed with Vendor's Lien Special Warranty Deed with Vendor's Lien
71Warranty Deed
72Transaction History Record
93Stand Alone Mortgage
94Assignment of Mortgage
95Affidavit of Lost (or Missing) Assignment
97Miscellaneous Assignment. Partial interest assignedment
98Master Assignment. Single document for assignment of serveral mortgages
ASubstitution of Trustee and Assignment of Deed of Trust
BFull Release WITH a legal description
CMultiple Release. One document release several mortgages
DPartial Release WITH a legal description
EPartial Release with NO legal description
FFull Release with NO legal description
GSubstitution of Trustee and Full Reconveyance
HMortgage
KAssessor Sales History
LDivorce/Dissolution of Marriage Transfer
MAffidavit of Death of Life Tenant
NREO Sale (REO Out)
POwelty Deed / Owelty Agreement
RMineral Rights Deed
UAssignment of Final Judgement of Foreclosure
MULTIAPN9 codes
CODEDESCRIPTION
1Multi-APN
2Multi-APN researched.
3Unable to match deed record to its corresponding assessment record and deed APN pulls up a totally different assessment record.
4Portion of property sold (Ex- 5,000 SF of a 10,000 SF lot).
5Multiple Tax ID's on document (Tax ID is another parcel identifier that is not an APN).
6APNs formatted, by adding leading zeros, in ORANGE, CA. Code phased out April 2001.
7Complete Legal Description Code Legal fields outside of Legal City, S/T/R, Lot Size were skipped for keying due to only metes and bounds presented. No specific lot number, block number, subdivision, tract, etc. given
8This is simply the first record keyed for the first listed APN of a sale. If there is only 1 APN, code 8 still applies. Subsequent records for additional APN's would have code 2
9Dependant Property of a Multi Parcel Sale
PFC_TYPE8 codes
CODEDESCRIPTION
COCourt Order
FJFinal Judgement
LPLis Pendens
NDNotice of Default
NFNotice of Foreclosure
NSNotice of Sale
NTNotice of Trustee Sale
RLRelease